Submit the annual report (from 01.01.2025 to 31.12.2025 under SHWW Act, 2013) of your organization by February 28, 2026 to the District Probation Officer Gurgaon.
Internal Committee is legally mandated by the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013. As per the Act, It is mandatory for the Internal Committee of all organizations to provide an Annual Report in the prescribed format to the District Probation Officer.
Format Annual Report under POSH Act, 2013 (Year 2025)
Submission of Annual Report under POSH Act, 2013 (Year 2025)
Dear Sir/Madam,
Subject: Submission of Annual Report for the year 2025 under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013
We hereby submit the Annual Report under Section 21 of the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 pertaining to our establishment:
Name of Establishment: M/s. _______________________________
Address: ________________________________________________
POSH Compliance Details – Annual Reporting
1. Policies
| Audit Point | Compliance | Annexure |
|---|---|---|
| Whether a POSH Policy has been prepared and implemented as per the Act | ☐ Yes / ☐ No | |
| Whether sexual harassment is defined as misconduct under service rules / standing orders | ☐ Yes / ☐ No | |
| Whether an Internal Committee (IC) has been constituted as per the Act | ☐ Yes / ☐ No |
2. Notices & Display
| Audit Point | Compliance | Annexure |
|---|---|---|
| Whether notices on prevention of sexual harassment are displayed at prominent places | ☐ Yes / ☐ No | |
| Whether IC member details are displayed in English, Hindi and regional language (where applicable) | ☐ Yes / ☐ No |
3. Employee Awareness & Assistance
i. Awareness Programs
Whether the organization conducted workshops / awareness programs during the calendar year 2025
(1 January 2025 to 31 December 2025)
Details (if applicable):
- Virtual training conducted on: _______________________
- Instructor-led virtual orientation through: _______________________
- E-learning modules provided in language(s): _______________________
ii. Coverage of Employees
Whether all employees including contractual staff (security, housekeeping, drivers, labourers, etc.) were covered
☐ Yes / ☐ No
iii. Communication of Employee Rights
Whether employees were informed of their rights under the Act (through meetings, circulars, workshops, etc.)
☐ Yes / ☐ No
Brief details: _______________________________________________
iv. Assistance to Aggrieved Employees
Whether assistance is provided to employees in approaching the IC and dealing with psychological or other effects
☐ Yes / ☐ No
v. Assistance in Criminal Complaints
Whether assistance is provided to file police complaints under IPC or other applicable laws
☐ Yes / ☐ No
4. Internal Committee (IC)
| Audit Point | Compliance | Annexure |
|---|---|---|
| Whether IC has been constituted with required number of members as per the Act | ☐ Yes / ☐ No | |
| Whether IC constitution order is issued and attached (Excel format) | ☐ Yes / ☐ No | |
| Whether orientation training was conducted for IC members | ☐ Yes / ☐ No | |
| Dates of IC training programs | __________________ | |
| Whether facilities are provided to IC for inquiry proceedings | ☐ Yes / ☐ No | |
| Whether capacity-building workshops were conducted | ☐ Yes / ☐ No | |
| Number of IC workshops conducted (2024): ____ | ||
| Number of IC workshops conducted (2025): ____ |
5. Compliance with IC Recommendations
| Audit Point | Compliance |
|---|---|
| Interim recommendations of IC/LC implemented | ☐ Yes / ☐ No |
| Final recommendations implemented within prescribed timelines | ☐ Yes / ☐ No |
| Monitoring of IC functioning at management level | ☐ Yes / ☐ No |
6. Reporting & Disclosure
| Audit Point | Compliance |
|---|---|
| Whether IC forwarded annual report to the prescribed authority | ☐ Yes / ☐ No |
| Whether POSH case details are included in company’s annual report (Section 22) | ☐ Yes / ☐ No |
Disclosure as per Rule 8(x) of Companies (Accounts) Rules, 2014:
“A statement confirming compliance with constitution of Internal Complaints Committee under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.”
(If applicable, extract attached)
7. Annual Report Summary (Section 21)
The Annual Report prepared by the Internal Committee includes details relating to:
- Number of complaints received
- Number of complaints disposed of
- Number of cases pending for more than 90 days
- Nature of actions taken by employer
For XYZ Limited
Authorized Signatory
Name: ________________________
Designation: __________________
Date: _______________________
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